Teams and Coaches

 Go to AES (Advancedeventsystems.com) to register your team for entry.    Once you have registered on AES.  Print the completed entry form.  Include that with the check that you mail.  Checks should be made out to East Coast Volleyball Academy.  The mailing address is 4608 Coddington Loop, Wilmington, NC 28405.  One check per club.  Make sure to be specific for which event you are paying for.

If you are paying online, AES will direct you to the Pay Online link once you have registered your teams for the event. Just paying online does not guarantee acceptance. We accept on a first come first serve basis and teams must complete roster requirements when necessary. 

We work with THS to get the best hotel rates in the area for all of our teams. We like to call our events Stay to Save!

• Refunds must be submitted via email to ECVAinfo@gmail.com
• December 31st, 2026. Last day to receive a full refund regardless of acceptance status.  
• COVID RELATED REFUND POLICY: Should this event be cancelled or postponed due to COVID or a Public Health related issue all teams will be eligible for a majority refund.  

• 12U Girls
• 13U Girls
• 14U Girls
• 15U Girls
• 16U Girls
• 17U Girls
• 18U Girls
• 14U - 16U Boys
• 16U - 18U Boys

Not all events will have all divisions listed above. 

• NO AGE WAIVERED PLAYERS ARE ALLOWED ON ANY ROSTER*   
• A maximum of 15 athletes are allowed on rosters.
•  All athletes listed on the roster must have a birth date and uniform number listed. 
• Athlete's position is mandatory before a team can complete online team check-in.

• All requests to drop from the event must be submitted via email by the person listed as the main contact in AES.

• Submit all requests to ECVAinfo@gmail.com and include the following information:

1. Request to be removed from the event.
2. Tournament Name.
3. Club Name.
4. Team Name. 
5. FJ Code. 
6. Division Entered. 

• You will receive an email notification to confirm the drop has been processed.​

• Acceptance for all divisions is first-come, first-served determined by the date and time a team completes all Entry Application requirements, until available space is filled. 

• A completed Entry Application includes the following: 

1. Submission of an Entry Application online with AES. 
2. Receipt of full team registration fees.

• After registration closes, teams may be accepted into the event at the discretion of the tournament director.

• You can check whether your team has been accepted into the tournament by going to your teams account in AES under the "My Events" tab.

• When your team(s) have been accepted, you will receive an automatic email from AES.